It’s a real pain, but by doing this analysis, you will probably realize that there are more things to do than there is time to do them. Keep in mind that most of us are overly optimistic about how much time we need for activities and don’t allow enough time for them. This is the point at which you begin to prioritize. You may even see that some of the things you are doing don’t have any real impact on your job; usually when you get everything tallied up, you have about two and a half minutes a week to do your primary job for your organization.
We forget to schedule things if they are just in our head. You aren’t being paid to be a calendar. If you schedule them in, in pencil, you can begin to protect them. We don’t like doing this. It brings face to face with the reality of our situation. It’s scary.
The 168 Hour Plan
Let’s look at how you spent your time last week. There are 168 hours in seven days, so consider how you used them. Jot down how many hours you spent in each category.
|Task||Number of Hours|
|Driving or riding|
|Talking to family/friends|
|Talking to co-workers/staff|
GRAND TOTAL (168 hours)